Satisfactory Academic Progress

To maintain satisfactory academic progress for Title IV eligibility, a student must comply with the standards described in the Student Handbook. All matriculated students pursuing a program of study must be in good academic standing and must maintain satisfactory academic progress toward graduation. To this end, three standards are required:

1. The Qualitative Standard (Grade based GPA)

In pursuit of graduation, students must achieve a cumulative grade point average (GPA) of 2.0 (“C”) or better in the Massage Therapy Program and a GPA of 3.0 (“B”) in both GSOM programs. Students are evaluated at the end of each trimester and are expected to maintain a minimum cumulative GPA for their program.

2. The Quantitative Standard (Pace of progression)

The Satisfactory of Academic Progress policy indicates the required percentage of credits that must be earned in proportion to the number of credit hours attempted. The quantitative standard (pace of progression) requires that Undergraduate and Graduate students complete a minimum of 67% of their attempted courses. All hours for which students have incurred financial obligations are included in “credit hours attempted.”

3. The Minimum/Maximum Time Frame Standard

Regardless of enrollment status (full-time or part-time), the maximum timeframe to complete any undergraduate program cannot exceed 150% of the published length of the program measured in the credit hours attempted. The maximum timeframe to complete either program in the Graduate School of Oriental Medicine cannot exceed 200% of the published length of the program in the credit hours attempted.

Academic Warning, Probation and Dismissal

The College encourages students to take every appropriate action necessary to ensure academic success. Students whose academic performance is below the required standards are notified and given an Academic Warning. If a student does not meet the required standards, as determined by the College in its sole discretion, after being given an Academic Warning, the student will be placed on Academic Probation. An Academic Warning will be given as a chance for one (1) trimester to improve the student’s standing, if the required standards are not met for the following trimester the student will go into Academic probation until the requirement is met. Students on Academic Probation must register for a reduced course load to assist them in
achieving satisfactory academic progress. Students should also be aware that failure to maintain satisfactory academic progress may affect the student’s continued financial aid eligibility. Students who are on Academic Probation are not eligible for financial aid. Students are strongly encouraged to make use of the College’s advisement and tutoring services as needed.

Academic Probation

Students will be placed on Academic Probation after one (1) trimester of Academic Warning if the student is unable to return to good academic standing. Failure to maintain satisfactory academic progress will affect a student’s continued financial aid eligibility. Students who are on Academic Probation are not eligible for financial aid.

When a student is placed on academic probation, the office of Financial Aid will notify the student of changes to their financial aid. The office of Student Services will contact a student placed on Academic Probation and will meet with the student to discuss the terms of Academic Probation. The student will be informed of all means of academic and personal assistance available during the probationary period, including tutoring, study groups, academic advisement, workshops, etc. The program Dean and Student Services may require additional
meetings with the student to assess academic progress throughout the probationary period. As stated above, students who are placed on Academic Probation must register for a reduced course load.

Academic Dismissal

By the end of the Academic Probation period, if the student has not demonstrated significant progress as determined by the program Dean in his or her sole discretion, or did not meet the requirements and conditions for probation established by the program Dean or the office Student Services, he or she may be dismissed from the program.

Right to Appeal

A student may submit a written appeal to the office of Student Services requesting an extension of the probationary term for one additional trimester. A student who is dismissed from the program has the right to appeal the decision for Academic Dismissal. The student would need to submit a written appeal to the Office of Student Services. An extension of the probationary period can be approved through a Committee of Academic
Policy meeting, held at the student’s request.

Reinstatement
A student whose enrollment has been terminated due to lack of satisfactory academic progress may apply to be re-admitted after a minimum of one trimester. Re-admittance will be at the discretion of the ad hoc Admissions committee. This committee will determine if any special conditions are required for a student who wishes to be re-admitted. A student who is re-admitted will be required to enroll under the terms of the current College catalog and enrollment agreement. Admittance is not guaranteed. The student will be responsible for any cost increases or courses that have been added to the program since his or her previous
enrollment. The College will maintain the student’s earned credits and grades in didactic classes for a period of up to two years. After this two-year period, the student may only be entitled to the credit previously earned based on written or practical exams. For technique classes, the College may require a student to re-take practical exams. Upon re-admittance, a student must reapply for financial aid.

Reviewed 2023 01